Fundamentals of Construction Contract Administration for Contract Administrators

Construction Contract administrators play an important role in an ICI or Civil construction project. Each stakeholder including owner, prime contractor (project manager) and prime consultant will employ an administrator. While the contract serves the central role to manage outcomes, many tasks require the administrators to work together efficiently to avoid causing delays or to settle challenges that may arise throughout the project. These tasks include handling of requests for information, change orders, contemplated change notices, supply chain challenges, change directives, submittals, payment procedures and more.

During this course, participants will study and gain valuable and practical insight into:

  1. Articles of Agreement purpose relative to terms and conditions
  2. What constitutes contract documents and the order of priority of documents in the event of a conflict between the documents
  3. The role and authority of the consultant, versus the role of general review of the project required by authorities having jurisdiction
  4. Execution of the work and control of the work by the general contractor
  5. Shop drawings and submittals processes
  6. Payments and requirements under the Construction Act in Ontario
  7. Implementing a Change Order protocol
  8. Alternative Dispute Resolution mechanisms in contract
  9. Ready for Take Over and Substantial Performance

Learning Outcomes:

Upon completion of the course, participants will gain confidence in the following areas:

  • Understanding of each stakeholders obligations in a contract administrator’s role;
  • Dealing with disputes where contract documents conflict;
  • Efficiently managing submittals to avoid supply chain delays;
  • How to meet the requirements of prompt payment under the Construction Act including giving of notice;
  • Managing a change order protocol;
  • Alternative dispute resolution for unknown conditions, or conflict and when to escalate;
  • Closing out the project at Ready for Takeover stage.
June 7 & 14, 2023 Wed. 12:30pm - 3:30pm ET
Instructor-led Live Webinar
Derek A. Smith
TCA member:
INSTRUCTOR: Derek A. Smith

A trained design professional for over 15 years, Derek has collaborated on over $300 million in built or contemplated ICI and residential projects. As the CEO of the London & District Construction Association (2007-2012) he acted as employer bargaining agent to General Contractors and Civil Contractors in a successful strike free round (2010). He also chaired the Construction Lien Act Task Force for the Council of Ontario Construction Associations, and is the Executive Officer of the Stratford & Area Builders Association, the largest per capital residential builders association in Canada.